Privacy Policy

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Events privacy statement

What information do we collect?

We collect the information you provide when registering to attend an event. This includes name, contact telephone number, email address, emergency contact details, job title, organisation, industry and an option to provide further details about dietary or accessibility requirements. It may include information about specific sessions you wish to attend at certain events.

Why do we collect this information?

To manage meetings and events, to forward information about the event, to share speaker presentations and to request feedback after the event. 

What is the legal basis for using your information?

When you register for an event, you consent to us using the information to facilitate your attendance and sharing of any event-related materials. It is in our best interest to ask your feedback about our events, which you can opt-out of. No personal or sensitive information of any participant or respondent will be shared outside the organisation without prior approval and consent. When asked to participate in providing feedback the survey data will be anonymised and only used for the purposes of event evaluation. In case of any research activities stemming from the event, a separate consent and participant information sheet, including information about data management and storage will be used. 

Who do we share your information with? 

We may share your data if it is necessary for the management of the event, for example we may share your name with the venue if they require it for security access, or if you have specific dietary requirements. We will only share the information they need to complete their tasks, and it will be shared securely. 

We do not share your information for any other purpose.

How do we protect your information?

The information security measures we've put in place include:

• training staff in their data      protection responsibilities
• developing procedures to ensure we      meet our legal requirements under data protection law such as GDPR
• putting processes in place to      ensure good Information Governance practices
• access to your information is only      given to those who need to know and where it is necessary
• information will not be held for      longer than required and will be disposed of securely
• we do not store your information      outside the EU

How long do we keep your information for?

We will keep your information in secure, password-protected files for the purposes of post-event management for up to 6 weeks. After that point we will discard it.

If you request to be informed of future events, we will keep your information indefinitely. If you wish to unsubscribe to these communications, please email hello@vitacorinternational.com.

Who is responsible for your information?

VitaCor International is responsible for keeping your information private and secure.

How can you manage your own information?  

If you wish to unsubscribe to communications, to amend or delete your information, or ask us for a copy of the information we hold about you, please contact hello@vitacorinternational.com.

Complaints

If you want to complain about the way we have handled your information, you can contact us at hello@vitacorinternational.comor you can complain to the Information Commissioner at https://ico.org.uk/make-a-complaint/